WEST SOMERSET AMATEUR RADIO CLUB
Minutes of an Extraordinary General Meeting of the West Somerset Amateur Radio Club at the
West Somerset Community College, Minehead, Somerset. on Tuesday 7 June 2009 at 8.00pmPresent: Mr Barry (Oli) Twist (Chairman) G3NFY; Mr Robert (Bob) Bonar (Vice Chairman) G1ONV; Mr John Farmer (Treasurer) M1CHH; Mr Simon Emary (Secretary) M0NDL.
Guest: Mr Mike Edwards
Apologies had been received from: Mr Kenn Everard G0NKZ; Mrs J Everard, Mr A Elliott Mr B Helman, and Mrs J Helman
.
Monthly Meetings of the Club - The Chairman reminded members that the meeting had been called to discuss if and where to hold meetings of the club in future. The attendance by members to club meetings had been very poor over the past year with sometimes only two members attending. The cost of hiring the room at the West Somerset Community College was therefore he felt an unnecessary drain on the clubs funds. The Chairman suggested that a way forward could be to not have regular monthly meetings at the college but hold club meetings at the several special field events during the year. The AGM would continue to be held each year and in addition if members wanted to hold a special meeting, at any time, these could be held at the college or another venue.
The Chairman summarised the following:-
The Club is not folding.
The Club call sign GX0OWX will be retained.
The Clubs affiliation to the RSGB will continue.
Insurance for special field events such as "Church’s on the Air" will continue via RSGB.
The Club will continue to hold Radio Amateur Exams.
G3NFY will continue to provide tuition for people interested in sitting the exams.
The Newsletter will continue and be issued at a minimum quarterly.
Subscription to the club will be examined.
The AGM will be held each year.
Other special events will be held such as The Annual Dinner, Amateur Radio car Boot Sale, Open air operating in the Field.
The EGM had been called to discuss and to formalise the procedure for club meetings.
A proposal by Mr Bob Bonar to change the Club format in that routine monthly meetings at the college will be discontinued and that in future the AGM will be held and special field events was seconded by the Chairman.
Resolved: to change the Club format in that routine monthly meetings at the college will be discontinued and that in future the AGM will be held and special field events.
A proposal by the Chairman to delete clause 7D (to hold quarterly committee meetings) of the Clubs constitution was seconded by Mr John Farmer.
Resolved: to delete clause 7D of the Clubs constitution.
Members noted that whilst not a club activity G1ONV and G3NFY continued to support (Taunton) Raynet and other operators were welcome.
It was also noted that the Club Web Site (hosted in America) possible cost will be built into the accounts on an annual basis although we have not been billed for the past four years.
Member’s subscriptions were discussed and a proposal by Mr John Farmer that the subs would be as follows was seconded by the Chairman.
Full Membership £12.00
Student Membership £8.00
Junior Membership £5.00
Visitor £1.00
Resolved: that subscriptions be Full Membership £12.00, Student Membership £8.00, Junior Membership £5.00, Visitor £1.00.
We do earnestly seek the continued support of the membership of the club to support the above changes to the club meetings format and to the constitution so that we can all retain the privileges we now enjoy by being members of WSARC.
The meeting was declared closed at 8.20pm
Simon Emary M0NDL
WEST SOMERSET AMATEUR RADIO CLUB
Minutes of an Annual General Meeting of the West Somerset Amateur Radio Club held
at the West Somerset Community College, Minehead, Somerset.
on Tuesday 7 April 2009 at 8.30pm
Present: Mr Barry (Oli) Twist (Chairman) G3NFY; Mr Robert (Bob) Bonar (Vice Chairman) G1ONV; Mr John Farmer (Treasurer) M1CHH; Mr Simon Emary (Secretary) M0NDL; Mr Mike Edwards (guest).
Apologies had been received from: Mr Kenn Everard G0NKZ; Mrs Jean Everard G0SZO; Mr Alan Elliott.
09.1 Financial Matters - The treasurer John Farmer informed members on the current financial position of the club to 31st December 2008 stating that the club financial situation was secure. Income had decreased from £245.00 in year 2007/8 to £181.50 in year 2008/9. Expenditure rose in from £90.00 in 2007/8 to £140.00 in 2008/9. There was a surplus of £46.04 for the year 2008/9. The club’s bank account at the yearend stood at £189.56 in the current account and £504.54 in the BMM account.
The Vice Chairman took the Chair
09.2 Election of Chairman - The Vice Chairman proposed that Mr Ollie Twist be elected as chairman.
Resolved: Mr Ollie Twist be elected as Chairman for the year 2009/2010
The Chairman took the chair
09.3 Election of Committee Members – The Chairman reminded members of the present Committee. Bob Bonar (Vice Chairman), John Farmer (Treasurer), Simon Emary (Secretary) and Stephen Spurrier who was not now a member of the club. The Chairman proposed that the present committee remaining three committee members be re-elected on block with.
Resolved: That the present remaining three committee members be elected.
09.4 Chairman’s Report The Chairman informed the meeting that he and Vice Chairman have been disappointed with attendance at meetings and they feel that the change to the format of meetings will resolve this concern. The Chairman thanked Mrs and Mrs Everard who hosted special events twice in the year at their property. He reminded members of the Club Amateur Radio Car Boot Sale to be held on 2nd Sunday in August 2009 at Allerford.
09.5 Special Events/Meetings – The following special events/meeting were agreed for the following 12 months.
June/July– ‘On the Air’ at Kenn's (maybe combine with the following event)
June/July – BBQ at Kenn's
August – Allerford Amateur Radio Car Boot Sale on the 2nd Sunday in August (Members help required)
January – Annual Social Evening (January 2010)
April – Annual General Meeting combined with the surplus sale
09.6 AOB – The Secretary agreed to send a communication to Practical Wireless, Monitoring Monthly and Radcom informing them of the changes to the clubs format and constitution and the change from holding monthly meetings to fewer special events/meetings and informing them of details of those events and meetings. Make clear that the Club Continues but with monthly meetings being suspended.
The meeting was declared closed at 9.00pm
Simon Emary
Treasurers report year 2008 to 2009
The clubs finances remain in good shape.
1) Income
Income from ‘Club sales’ dropped from £148.50 in 2007/8 to £16.50 (there was no real income from the ‘equipment sale’ evening or the ‘Boot Sale.’) There was an increase in Examination Fees (from zero to £30.00.) Income from Subscriptions increased from £60.00 the previous year to £135.00. There were no ‘donations’ as in 2007/8.
Income decreased from £245 in the year 2007/8 to £181.50
2) Expenditure
Expenditure rose £90 in 2008/9 to £140.
This was because we paid an annual fee for use of the meeting venue rather than ½ yearly in the past (£96 as against £46 previously.) Once again we did not pay anything towards Website costs for 2008/2009. The club affiliation to the RSGB was renewed at a cost of £44. Club licence fee does not appear to have been paid (No bills have been submitted). Charges for the annual barbeque were taken from the ‘takings.’
3) New Account
As the Club current account was not drawing down interest it was agreed that a Business Money Manager (BMM) Account should be opened with the HSBC to try and rectify this. Although this account did not give an exceptional interest (2.5% monthly) the advantages of having the two club accounts in the same bank with the ease of moving monies between the accounts was felt to outweigh this. The account was opened in July.
4) Conclusion
There is a surplus of £46.04 for the year 2008/9.
The club’s bank accounts at years end show £189.56 in the current account and £504.54 in the BMM account. (Total £694.10) This is an increase of £46.04 on last year.
J. L. Farmer.
Treasurer.
WSARC.
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WEST SOMERSET AMATEUR RADIO CLUB |
|||||||||||||||||
|
Profit and loss comparison |
2008 |
2007 |
2006 |
2005 |
|||||||||||||
|
From: |
01/01/2008 |
01/01/2007 |
01/01/2006 |
01/01/2005 |
|||||||||||||
|
To: |
31/12/2008 |
31/12/2007 |
31/12/2006 |
31/12/2005 |
|||||||||||||
|
Income |
|||||||||||||||||
|
Subscriptions |
£135.00 |
£60.00 |
£190.00 |
£80.00 |
|||||||||||||
|
Raffles |
Nil |
£37.00 |
£67.00 |
£36.00 |
|||||||||||||
|
Club sales |
£15.00 |
£148.50 |
£129.00 |
Nil |
|||||||||||||
|
Interest earned |
£4.54 |
Nil |
Nil |
£0.25 |
|||||||||||||
|
Miscellaneous: |
£1.50 |
Nil |
£9.00 |
Nil |
|||||||||||||
|
Exam fees |
£30.00 |
Nil |
Nil |
Nil |
|||||||||||||
|
Total Income |
£186.04 |
£245.50 |
£395.00 |
£116.25 |
|||||||||||||
|
Expenditure |
|||||||||||||||||
|
Prizes |
Nil |
Nil |
£14.50 |
£6.08 |
|||||||||||||
|
Venue |
£96.00 |
£46.00 |
£82.00 |
£138.00 |
|||||||||||||
|
Web site |
Nil |
Nil |
£46.74 |
£156.39 |
|||||||||||||
|
RSGB Affiliation |
£44.00 |
£44.00 |
£42.00 |
Nil |
|||||||||||||
|
Licence |
£15.00 |
||||||||||||||||
|
Equipment & books |
Nil |
Nil |
Nil |
Nil |
|||||||||||||
|
Barbeque |
Nil |
Nil |
Nil |
Nil |
|||||||||||||
|
Other: |
Nil |
Nil |
Nil |
Nil |
|||||||||||||
|
Total expenditure |
£140.00 |
£90.00 |
£185.24 |
£315.47 |
|||||||||||||
|
Income |
£186.04 |
£245.50 |
£395.00 |
£116.25 |
|||||||||||||
|
minus |
|||||||||||||||||
|
Expenditure |
£140.00 |
£90.00 |
£194.94 |
£325.47 |
|||||||||||||
|
Total (income - expenses) |
£46.04 |
£155.50 |
£200.06 |
-£209.22 |
|||||||||||||
|
WEST SOMERSET AMATEUR RADIO CLUB |
|||||||||||||||||
|
Profit and loss comparison |
2008 |
2007 |
2006 |
2005 |
|||||||||||||
|
From: |
01/01/2008 |
01/01/2007 |
01/01/2006 |
01/01/2005 |
|||||||||||||
|
To: |
31/12/2008 |
31/12/2007 |
31/12/2006 |
31/12/2005 |
|||||||||||||
|
Income |
|||||||||||||||||
|
Subscriptions |
£135.00 |
£60.00 |
£190.00 |
£80.00 |
|||||||||||||
|
Raffles |
Nil |
£37.00 |
£67.00 |
£36.00 |
|||||||||||||
|
Club sales |
£15.00 |
£148.50 |
£129.00 |
Nil |
|||||||||||||
|
Interest earned |
£4.54 |
Nil |
Nil |
£0.25 |
|||||||||||||
|
Miscellaneous: |
£1.50 |
Nil |
£9.00 |
Nil |
|||||||||||||
|
Exam fees |
£30.00 |
Nil |
Nil |
Nil |
|||||||||||||
|
Total Income |
£186.04 |
£245.50 |
£395.00 |
£116.25 |
|||||||||||||
|
Expenditure |
|||||||||||||||||
|
Prizes |
Nil |
Nil |
£14.50 |
£6.08 |
|||||||||||||
|
Venue |
£96.00 |
£46.00 |
£82.00 |
£138.00 |
|||||||||||||
|
Web site |
Nil |
Nil |
£46.74 |
£156.39 |
|||||||||||||
|
RSGB Affiliation |
£44.00 |
£44.00 |
£42.00 |
Nil |
|||||||||||||
|
Licence |
£15.00 |
||||||||||||||||
|
Equipment & books |
Nil |
Nil |
Nil |
Nil |
|||||||||||||
|
Barbeque |
Nil |
Nil |
Nil |
Nil |
|||||||||||||
|
Other: |
Nil |
Nil |
Nil |
Nil |
|||||||||||||
|
Total expenditure |
£140.00 |
£90.00 |
£185.24 |
£315.47 |
|||||||||||||
|
Income |
£186.04 |
£245.50 |
£395.00 |
£116.25 |
|||||||||||||
|
minus |
|||||||||||||||||
|
Expenditure |
£140.00 |
£90.00 |
£194.94 |
£325.47 |
|||||||||||||
|
Total (income - expenses) |
£46.04 |
£155.50 |
£200.06 |
-£209.22 |
|||||||||||||